STREET FAIR

REGISTRATION IS CLOSED FOR 2016.  we will not be accepting any new registrations.

***If you created an account previously with an email, please log in to your existing account to register for this year.  If you don't remember your password please follow the instructions to retrieve your password*** 

VENDOR INFORMATION

Please join us to celebrate the North Carolina Azalea Festival in Wilmington, NC.  We look forward to another exciting year full of amazing sights, sounds and tastes.  Come and participate in all we have to offer, from one of a kind artworks, handmade crafts, amazing entertainment, fun and games for children to fantastic food.  Below find some important dates to keep in mind.

*Artists and Artisans / Commercial vendors ONLY: Early sign-ups will receive early registration discount of $25.00 per booth.  To receive the early registration discount, a complete application must be received by October 31, 2015 and full booth/electricity payment must be received by November 15, 2015.

VENDOR LICENSE

Approved vendors will receive a Vendor License that must be displayed on the outside of the tent, in the upper right front corner of your booth clearly visible from the street, at all times.  Vendor Licenses will be provided at check in on Friday.

GENERAL INFORMATION:

The North Carolina Azalea Festival at Wilmington, Inc. Street Fair is a free, family event that accommodates over 300 artists and artisans vendors, 30 food vendors, multiple stages, a Children’s Area and a whole lot of fun!  The Street Fair is located in downtown Wilmington on Water, Front, and Market Streets.  The Street Fair attracts approximately 200,000 attendees each year.   The North Carolina Azalea Festival is an award-winning festival.  If you are looking for marketing/sponsorship opportunities please contact the Festival office at 910-216-9400.

HOSPITALITY EXPECTATIONS:

As a vendor in the North Carolina Azalea Festival Street Fair, it is the expectation of the Street Fair Committee that every person working in your booth will do their best to serve every guest with honor, dignity and respect.   In addition, we expect vendors to treat other vendors as well as volunteers and members of the Street Fair Committee in the same manner.  Our goal as a Committee is that you will join us to protect and build the long term viability of the Festival.  Failure to comply with our hospitality expectations can result in vendors being asked to leave and not to participate in future years.

APPLICATION PROCESS:

Fill out and complete the online application, which is submitted to the North Carolina Azalea Festival Street Fair Committee, along with a non-refundable $25.00 mandatory application fee. Applications will not be considered unless all documents and photos are included (current insurance is excluded until acceptance notification).  The application fee is due at time the application is submitted. Upon completion of the online application, please email the requested documentation to the email address provided in your confirmation email.  All Vendors must have a COI (Certificate of Insurance) for the event date covering $1,000,000.00.  Any vendor sampling or selling alcohol must have a COI covering $2,000,000.00.  Once an Artists and Artisans, Commercial, or Food vendor has been accepted an email with payment information will be sent.  Payment must be made online with credit card, mailed or called into the Festival Office if necessary.  Also remember to get your North Carolina Sales Tax ID Number if you don't already have one.  This can be obtained by filling out an NC-BR Form by going online to the NC Department of revenue and downloading the NC-BR Form or completing the form online.  The webiste to the NC Department of Revenue is: www.dornc.com.  You can also call the NC Department of Revenue for information on this at 1-877-252-3052.

A list of items needed for final acceptance is below and must be submitted within 14 days of notification.

Artists and Artisans / Commercial Vendors:

• Payment
• Current copy of liability insurance number
• Current North Carolina sales tax number (must be from North Carolina, no exceptions)

Food Vendors:

• Payment
• Current Copy of liability insurance
• Current NC sales tax number (must be from North Carolina, no exceptions)
• Health Department Permits (Inspections are done on Friday of the Festival)

Once a vendor is tentatively accepted, an email with payment information will be sent.  Payment must be made online with credit card, mailed or called into the Festival Office if necessary.

SCHEDULE:

All applicants, including non-profits, must occupy their booths at all times during Festival Street Fair operating hours. Operating hours are Friday, April 8th (6pm-10pm optional), Saturday, April 9th 10am – 6pm (6pm-10pm optional) and Sunday, April 10th from 10am – 6pm.  Food Vendors must operate Friday 6pm-10pm, Saturday 10am-6pm (6pm - 10pm optional) and Sunday 10am-6pm.  Participants who fail to continually occupy their booth(s) will be prohibited from participating in future North Carolina Azalea Festival events.

NON-PROFIT CHARITABLE ORGANIZATION BOOTHS:

All non-profit booths are required to submit a 501-c3 form with application, along with a mission statement. All non-profit booths will be required to pay the application fee of $75,  Non-profit booths must adhere to the Street Fair policy, including schedule, display requirements, no pets allowed, and no selling food of any kind.

FOOD SAMPLING

Any vendor selling food items who intend to provide samples must have a temporary health permit and be inspected by the New Hanover County Health Department.  Please review their website for an application and display your health permit at the festival.  The New Hanover County Health Department will inspect booths Friday at 6pm and has the authority to shut down any booth that provides food samples without a permit.

New Hanover County Health Department permit application costs and rules website:

http://health.nhcgov.com/permits-and-rules

Beer and Wine vendors are expected to have and must show proof of their ABC permits.  Wine may only be sold by the bottle, not the glass and tasting is permitted to guests 21 and over.

ELECTRICITY (Arts and Crafts and Commercial Vendors):

The Festival has a limited amount of electrical capacity.  Power is NOT included with booth space.  However, with prior approval, quiet generators may be permitted.  Electrical power is available only in certain locations within the venue, and is not guaranteed to be available to participants unless requested in advance, pay the mandatory electrical fee of $50.00 with their application, and bring a 100’ electrical cord and equipment.  Any vendor using or requesting electricity the day of the Festival without prior approval will be charged a $75 fee.  All cords and equipment must have grounds and must meet approval on-site.  Because power must be shared with other participants and temporary power loss at such events is not uncommon, participants should be prepared for occasional power issues including surges, outages, etc. and protect any sensitive equipment with surge protectors, etc.  No electrical cords or lights will be provided by the North Carolina Azalea Festival at Wilmington, Inc.  All (non)-food vendors using electrical devices and/or appliances must have a minimum of one 5lb (2A:5BC) portable fire extinguisher, with an inspection tag date of less than one year.  Commercial cooking operations shall comply with all local Fire Department regulations.

Electrical Fees (All fees MUST be paid prior to date of Festival)

FOOD VENDORS:

Power and water hook-ups will be provided to Food vendors ONLY. All cords and equipment must have grounds and must meet approval of on-site electrician (capable of carrying the amperage needed for the specific appliance, no exposed wiring or tape, no overloading with multi-plug adapters, etc).  Because power must be shared with other participants and temporary power loss at such events is not uncommon, participants should be prepared for occasional power issues including surges, outages, etc. and protect any sensitive equipment with surge protectors, etc.  No electrical cords or lights will be provided by the North Carolina Azalea Festival at Wilmington, Inc. Commercial cooking operations shall comply with all local Fire Department regulations.

QUESTIONS:

Additional information is provided in the Vendor Policy section of the Application Process.  If you have any further questions, please contact the North Carolina Azalea Festival at Wilmington, Inc. directly at 910.794.2893 or the Street Fair Committee Chairs:   streetfair@ncazaleafestival.org